2023 Re-Con Hideaway Stockholders Meeting July 1, 2023 9:00am President: Cindy Chambers, ‘24 Vice-President: Rita Tacey, ’23 Secretary/Treasurer: Jeff Bell, ‘23 Call to Order - the meeting was called to order by President Cindy Chambers. Declaration of Quorum (one third of stockholders) - A quorum was present. Additions to the Agenda - 1. MOTION - Bo Spitler moved that Clair Tyson (née Nimitz) be given the right to vote on behalf of Charles & Carol Nimitz. APPROVED. Approval of the Agenda - the agenda was approved as amended. Opening Prayer - Bo Spitler opened the meeting with prayer. Welcome New Members 1. Nelson & Amy Brantley, Lot 36, 121 Cambells Lane. Necrology 1. Marilou Choate passed away September 9, 2022. Reports 1. President • Thanks and appreciation to all those who contribute 2. Treasurers Report - A. Review of July 2022-June 2023 Treasurer’s Report - B. MOTION TO APPROVE Treasurer’s Report as provided - Brit Wester moved that the 2022-2023 Treasurer’s Report be approved as provided. The motion was seconded and APPROVED. C. FYI- on 7SEP22 Jeff Bell paid the State Corporation Commission fee of $100.00 electronically via personal credit card and reimbursed myself from the RE-CON checking account. D. FYI - on 7SEP22 Jeff Bell updated RE-CON’s Officers on the State Corporation Commission Annual Report and submitted same. 3. Committee Reports - no reports were given. Old Business 1. Distribution of Stock Certificates - New Stock Certificates were issued to those present. Those not present will receive their certificates via USPS. With the issue of new Stock Certificates all previous Stock Certificates are null and void. Stock Holders are reminded to adhere to the stipulations stated on the back of Stock Certificates. New Business 1. July 4 Festivities this weekend - a potluck social will be held on July 1 at 6:00pm in the Pavillion. A Golf Cart parade will be available to those who want to participate. 2. Labor Day Festivities will include BBQ dinner of hamburgers and Italian sausages (with fixin’s) as well as the highly anticipated Corn Hole Competition. Festivities will be held on Saturday, September 2 beginning at 12:00pm. Mike Chambers moved that $275.00 be allotted to help offset the purchase of food and the coveted Corn Hole trophies. The motion was seconded and APPROVED. 3. 360 Construction submitted a bid of $1550.00 per year for the next two years. Grading would begin at the end of summer (2023 & 2024) with a heavy scrape (cost $850.00); a road scrape at the end of winter before Memorial Day weekend (2024 & 2025; cost $350.00); and a road dress up before July 4th weekend (2024 & 2025; cost $350.00). The contract would end after the July 4, 2025 dress up. This bid does not include the cost of material and/or rock, does not include the Beach Road or Beach Loop, and stipulates that a fuel surcharge will be added if fuel rises over $4.00 per gallon during the 2-year contract. Bo Spitler moved that the RE-CON roads be graded three times per year by 360 Construction. The motion was seconded and APPROVED. 4. Jeff Bell moved that the RE-CON Board of Directors seek bids to put gravel on the Beach Road and Beach Loop. When received the Board will ask for donations from Stock Owners. If donations exceed the cost of putting gravel on the Beach Road and Beach Loop the Board will determine what to do with excess funds raised. The motion was seconded and APPROVED. 5. Mike Davis moved that the 2024 Annual dues be increased to $125.00. There was discussion about the number of lots that pay dues. Of the 38 lots within RE-CON, 36 pay dues (the RE-CON Pavillion lot is exempt as is the “ball field” lot at the intersection of Long Street and Campbells Lane). In 2023 RE-CON collected $3600.00 in dues. If approved for an increase to $125.00, RE-CON will receive $4500.00 in 2024 dues will (an additional $900.00). The motion was seconded and APPROVED. 6. ELECTION of Vice President, Class of 2025 - Bear Chinell was nominated to serve as Vice President, Class of 2025. President Chambers requested nominations from the floor. There being no nominations from the floor the nomination was APPROVED. 7. ELECTION of Secretary/Treasurer, Class of 2025 - Jeff Bell was nominated to serve as Secretary/Treasurer, Class of 2025. President Chambers requested nominations from the floor. There being no nominations from the floor the nomination was APPROVED. Other Business - 1. A mailing address list was passed out to have those present verify the accuracy of their address, phone, and email information. With no further business to discuss Mike Davis moved that the meeting be adjourned. The motion was seconded and APPROVED. Respectfully Submitted, Jeffrey Bell Secretary/Treasurer 2023 Re-Con Board Meeting July 1, 2023 Board Members